Project Monitoring, Evaluation and Tracking Using Microsoft Project Training Workshop

Course overview

The Project Monitoring, Evaluation and Tracking Using Microsoft Project Training Workshop equips project managers, monitoring and evaluation (M&E) professionals, programme coordinators and project implementation teams with practical skills to plan, track, monitor and evaluate project performance using Microsoft Project and complementary digital tools. Participants learn to develop Work Breakdown Structures (WBS), establish project baselines, allocate resources, monitor milestones, track actual progress, analyse schedule and cost variances, and generate project performance reports. The workshop integrates results-based management, performance indicators, risk monitoring and evaluation frameworks with practical Microsoft Project workflows.

An additional Artificial Intelligence (AI) component introduces AI-assisted project planning, progress analysis, delay detection, risk identification, performance forecasting and report generation. Participants learn to combine Microsoft Project with AI assistants, Excel and Power BI to improve project visibility, identify emerging implementation challenges and support evidence-based management decisions.

Course objectives

• Develop project schedules, work breakdown structures, milestones and implementation plans using Microsoft Project.
• Generate professional project monitoring reports, dashboards and stakeholder updates using Microsoft Project, Excel, Power BI and AI-assisted tools.
• Apply AI and data analytics to identify project delays, analyse performance variances, assess risks and support corrective action planning.
• Integrate monitoring and evaluation frameworks, indicators and results-based management into project tracking workflows.
• Establish baselines and track project progress against approved schedules, deliverables, resources and performance targets.

Who should attend

Course content

• Module 1: Fundamentals of Project Monitoring, Evaluation and Tracking Project lifecycle and implementation phases, project monitoring versus evaluation, project tracking and performance measurement, inputs, activities, outputs, outcomes and impacts, resul
• Module 2: Introduction to Microsoft Project Microsoft Project interface and navigation, project calendars and working time, project start dates and properties, Gantt Chart views, task tables and timelines, project templates, project information settings,
• Module 3: Project Scope Definition and Work Breakdown Structure Defining project scope and deliverables, developing a Work Breakdown Structure (WBS), decomposing work into activities and work packages, defining task durations, establishing milestones, ide
• Module 4: Task Dependencies, Scheduling and Critical Path Analysis Finish-to-start and other dependency relationships, lead and lag times, task constraints, critical path identification, float and schedule flexibility, milestone planning, schedule optimis
• Module 5: Resource Allocation and Project Cost Planning Defining work, material and cost resources, assigning staff and equipment, setting resource availability, resource calendars, estimating task costs, identifying resource overallocation, resource leve
• Module 6: Establishing Project Baselines and Tracking Targets Creating approved project baselines, defining planned start and finish dates, recording baseline duration and costs, setting milestones and performance targets, documenting assumptions, compari
• Module 7: Monitoring and Evaluation Frameworks and Indicators Results frameworks and logical frameworks, theories of change, defining outputs and outcomes, developing SMART indicators, setting baselines and targets, identifying means of verification, esta
• Module 8: Tracking Project Progress Using Microsoft Project Recording actual start and finish dates, updating percentage completion, entering actual work and remaining duration, updating milestones, setting status dates, monitoring overdue tasks, comparin
• Module 9: Project Performance and Variance Analysis Planned versus actual progress, schedule variance, milestone slippage, baseline deviation analysis, task-level performance, identifying delayed deliverables, earned value management concepts, schedule pe
• Module 10: Budget, Resource and Implementation Risk Monitoring Tracking planned and actual costs, identifying budget variances, reviewing resource utilisation, identifying implementation constraints, developing project risk registers, assessing probabilit
• Module 11: AI for Project Planning, Tracking and Monitoring Generative AI for drafting project plans, AI-assisted WBS development, generating task descriptions and milestone lists, developing KPI registers, summarising project status reports, analysing pr
• Module 12: AI-Powered Project Performance Analysis and Early-Warning Systems Using AI to analyse project performance datasets, identifying recurring delays, detecting unusual KPI patterns, comparing actual results against targets, developing early-warning
• Module 13: Project Evaluation, Results Assessment and Learning Process, formative, midterm and end-of-project evaluations, assessing relevance and effectiveness, evaluating efficiency and achievement of objectives, measuring outputs and outcomes, interpre
• Module 14: Project Reporting, Dashboards and AI-Assisted Communication Generating Gantt charts and milestone reports, producing task and resource summaries, exporting Microsoft Project data to Excel, developing Power BI dashboards, visualising schedule an
• Module 15: Integrated Project Monitoring, Evaluation and Tracking Capstone Developing a project plan and WBS, creating task dependencies and milestones, allocating resources, establishing a baseline, defining monitoring indicators, updating actual progres

General notes

• Software and Training Tools - Microsoft Project: Project scheduling, baselines, task tracking, milestones, resource allocation and critical path analysis. - ChatGPT or Microsoft Copilot: AI-assisted planning, performance summaries, risk analysis and report drafting. - Microsoft Excel: Indicator registers, data preparation, variance calculations and supplementary analysis. - Microsoft Power BI: Interactive dashboards, project performance visualisation and trend analysis. - Power Query: Repeatable data cleaning and transformation. - Monitoring and evaluation templates: Results frameworks, KPI registers, evaluation matrices, risk registers and corrective action trackers.
• The Project Monitoring, Evaluation and Tracking Using Microsoft Project Training Workshop develops practical skills in project scheduling, implementation tracking, performance measurement and results-based evaluation. Participants learn to create work breakdown structures, establish baselines, monitor milestones, track resources, analyse schedule and cost variances, and prepare project performance reports. The workshop also integrates AI-assisted project planning, performance analysis, early-warning systems, risk identification and automated reporting using Microsoft Project, Excel, Power BI and AI tools. It is designed for project managers, M&E professionals, programme coordinators and project controls specialists seeking to improve project delivery, accountability and evidence-based decision-making.
• Project Monitoring and Evaluation Training, Microsoft Project Tracking Training, Project Monitoring and Tracking, AI for Project Monitoring, Project Performance Management, Microsoft Project for Project Managers, Project Schedule Tracking, AI-Powered Project Reporting, Project KPI Monitoring, Results-Based Management Training, Project Risk Monitoring, Project Performance Dashboard Training, Project Evaluation and Reporting Workshop.

Frequently asked questions

Schedule & fees