Nexorium Training Institute — Professional Training, Corporate Training & Capacity Building Courses in Nairobi, Kenya

Course Overview Financial Management, Budgeting & Compliance for NGOs Training Workshop equips NGO, nonprofit and development-organisation staff with practical skills for managing organisational and project finances, preparing realistic budgets, controlling expenditure, managing restricted and donor funds, producing accurate financial reports, maintaining appropriate documentation, and preparing for internal and external audits.

The workshop connects finance management with programme implementation and donor requirements, enabling participants to understand not only how transactions are recorded, but also how financial information supports accountability, decision-making, grant management and organisational sustainability. Effective nonprofit budgeting should be linked to planning and regularly compared with actual income and expenditure, while strong internal controls provide checks and balances around the movement and use of funds.

Course objectives

Develop and manage NGO and project budgets that align organisational strategies, programme activities, donor requirements and available funding.
Develop and manage NGO and project budgets that align organisational strategies, programme activities, donor requirements and available funding.
Apply effective financial controls and accountability procedures covering cash, bank accounts, procurement, payroll, assets, expenditure approvals, segregation of duties and supporting documentation.
Manage donor-funded and restricted funds in accordance with grant agreements, approved budgets, cost principles, reporting requirements and applicable organisational policies.
Prepare, analyse and interpret NGO financial reports, including budget-versus-actual analysis, cash-flow reports, expenditure reports and donor financial reports.
Strengthen audit readiness, compliance and fraud-risk management by identifying financial weaknesses, maintaining appropriate audit trails and implementing corrective actions.

Who should attend

NGO Finance Officers, Accountants, Finance Managers, Project Accountants, Grants Officers, Grants Managers, Programme Managers, Project Managers, Programme Officers, Donor Compliance Officers, Compliance Managers, Monitoring and Evaluation Officers, Procurement Officers, Administration Officers, Internal Auditors, External Audit Liaison Officers, Executive Directors, Country Directors, NGO Directors, Finance Committee Members, Board Members and Treasurers, Chief Executive Officers, Operations Managers, Project Coordinators, Budget Officers, Financial Analysts, Staff Managing Donor-Funded Projects, CBO and CSO Finance Staff, Nonprofit Organisation Managers, Foundation and Charity Finance Staff, Development Organisation Staff, Humanitarian Programme Finance Staff

Course content

Module 1: NGO Financial Management and Governance Principles of NGO financial management, NGO financial management cycle, financial governance structures, roles of boards and finance committees, roles of executive management and finance teams, financial
Module 2: NGO Accounting Systems and Financial Records NGO accounting principles, cash and accrual accounting, chart of accounts, project and cost-centre coding, general ledger management, income and expenditure recording, payment vouchers, receipts and
Module 3: NGO Budgeting and Financial Planning Principles of NGO budgeting, annual organisational budgets, project budgets, activity-based budgeting, zero-based budgeting concepts, budget assumptions, personnel costing, operational costs, programme costs
Module 4: Donor-Funded Project Financial Management Understanding donor agreements, donor budget structures, grant financial requirements, restricted funds, eligible and ineligible expenditure, approved cost categories, project financial coding, grant st
Module 5: Grant Financial Management and Donor Compliance Donor compliance principles, grant conditions, financial eligibility rules, donor-specific requirements, expenditure documentation, procurement compliance, financial reporting deadlines, donor app
Module 6: Budget Monitoring and Variance Analysis Budget-versus-actual analysis, expenditure monitoring, variance analysis, favourable and unfavourable variances, variance thresholds, budget utilisation, project burn rate, expenditure trends, underspendi
Module 7: Cash Flow and Treasury Management NGO cash management, cash-flow forecasting, treasury management, liquidity planning, bank account management, authorised signatories, cash requirements, field-office cash management, foreign-currency transactio
Module 8: Bank Reconciliation, Petty Cash and Advances Bank reconciliation procedures, reconciling items, bank statements, cashbook management, petty-cash systems, petty-cash imprest, petty-cash reconciliation, cash counts, staff advances, travel advance
Module 9: Internal Controls and Financial Risk Management Internal-control principles, control environment, segregation of duties, authorisation controls, approval procedures, payment controls, cash controls, bank controls, procurement controls, payroll
Module 10: NGO Procurement and Expenditure Control NGO procurement principles, procurement planning, purchase requisitions, procurement thresholds, quotations, competitive procurement, supplier evaluation, purchase orders, goods received documentation, i
Module 11: Payroll and Staff Cost Management NGO payroll systems, salary management, allowances, payroll approvals, employee records, timesheets, staff effort reporting, project staff-cost allocation, shared staff costs, travel expenses, per diem, staff
Module 10: NGO Procurement and Expenditure Control NGO procurement principles, procurement planning, purchase requisitions, procurement thresholds, quotations, competitive procurement, supplier evaluation, purchase orders, goods received documentation, i
Module 11: Payroll and Staff Cost Management NGO payroll systems, salary management, allowances, payroll approvals, employee records, timesheets, staff effort reporting, project staff-cost allocation, shared staff costs, travel expenses, per diem, staff
Module 12: Cost Allocation and Indirect Cost Management Direct costs, indirect costs, shared costs, cost-allocation principles, allocation methodologies, allocation bases, staff-time allocation, office-cost allocation, utility-cost allocation, vehicle-co
Module 13: NGO Financial Reporting and Donor Reporting NGO financial reporting principles, management financial reports, income and expenditure statements, statement of financial position, cash-flow reporting, project expenditure reports, budget-versus-a
Module 14: Fraud Prevention and Anti-Fraud Controls NGO fraud risks, fraud-risk assessment, cash fraud, procurement fraud, payroll fraud, fictitious suppliers, duplicate payments, false invoices, expense manipulation, asset misuse, conflicts of interest,
Module 15: Financial Compliance and Regulatory Requirements Financial compliance principles, NGO financial policies, statutory obligations, tax considerations, donor requirements, financial documentation requirements, record retention, procurement compli
Module 16: Internal Audit and External Audit Readiness Internal audit principles, external audit principles, audit planning, audit documentation, audit schedules, audit trails, bank confirmations, cash verification, asset registers, procurement records,
Module 17: Financial Analysis and Management Decision-Making NGO financial analysis, financial performance indicators, budget utilisation, expenditure ratios, administrative-cost analysis, programme expenditure analysis, cash-flow indicators, burn-rate a
Module 18: NGO Financial Sustainability and Long-Term Planning NGO financial sustainability, funding diversification, donor dependency, unrestricted funding, restricted funding, core funding, project funding, operating reserves, cash reserves, financial

Frequently asked questions

01 1. Who should attend the Financial Management, Budgeting & Compliance for NGOs Training Workshop?

The workshop is designed for NGO finance officers, accountants, finance managers, project managers, programme officers, grants officers, compliance officers, procurement and administration staff, internal auditors, executive directors, board members, treasurers and staff involved in managing donor-funded projects.